Setting up Judging Assignments

Assignments allow you to select which judges will be able to see and evaluate which submissions.

 

Assignment Tip:

We recommend that you number the teams prior to creating your assignments to easily identify teams (you can number teams under Participant Management > Team Management).

 

To create your Judge assignments automatically:

  1. Go to the “Judging Assignments” page under “Judging”
  2. To auto-assign, click either the “Auto Assign All Judges To All Teams” button or the “Auto Assign Evenly Distribute” button.
  • Auto Assign All Judges to All Teams: This option will automatically assign all Judges to all teams. If there are multiple submission types, Judges will be assigned to all of them across all the teams that have submitted.
  • Auto Assign Evenly Distribute: You will then be asked to either enter the number of submissions that you want each Judge to review or enter the number of reviews you want each submission to receive. Once you enter this value, submissions will be evenly distributed across Judges accordingly.

 

Manually assigning by Judge:

  1. To manually assign Judges to teams, click on the desired Judge’s name under “Assign by Judges”
  2. You will then be able to see all of the available submissions. Check the box beside each submission you would like this particular Judge to evaluate.
  3. Repeat this process for all of the Judges that you have added.

 

Manually assigning by Team:

  1. Click the “Assign by Team” tab under “Manually Assign”.
  2. Select a team for assignment and click the plus (+) icon.
  3. Check the box beside each Judge you would like to evaluate this team's submission.
  4. If you’ve set up multiple submissions, you’ll need to manually select the Judges for each submission type by clicking the tab below the team name.  

 

More Assignment Tips:

  • If you have multiple submissions set up, you are able to assign Judges to multiple submission types.
  • If you choose to use ‘Auto Assign Evenly Distribute’ and assign a specific number of submissions per Judge, ensure that the value you indicate is not too low. For example, if you have 35 total submissions and 4 Judges, evenly distributing and entering a value less than 9 as the number of submissions per Judge may result in some submissions going unassigned.